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Coordinator

Job Reference: 17-03943 Type: Contract

Job Description:

  • The ideal candidate will be a team contributor, providing high efficiency and proactive support, and can adjust direction in response to shifting priorities.
  • He or she must be able to respond to senior colleagues in a professional manner, and can accommodate different working styles and prioritize their own work.
  • This position offers a variety of primary administrative functions, as well as the responsibility of having frequent external contact with all levels of the academic community.
 
Key responsibilities include: 
  • Supporting the lab’s Visitors Program, ensuring our hundreds of annual visitors have a positive arrival, on-boarding and exit experience, including but not limited to:
  • Ensure that all appropriate paperwork, documentation and space is in order prior to their arrival, and that all departure preparation is completed in a timely manner. 
  • Serve as the group contact person and answer basic questions related to the group’s function.
  • Greet incoming visitors and announce them to their host.
  • Manage the securing & distribution of both physical and network access credentials for incoming visitors.
  • Maintain the lab’s Events and Visitors’ Calendar.
  • Group Support & Event Support
  • Handle all standing and ad-hoc catering orders for internal and external lab events.
  • Process logistics for short-term employee and contingent staff hires and exits. 
  • For events and meetings, partner with the campus employee services team to ensure appropriate room set up; before and during event, direct attendees to appropriate location.
  • Dispatch work orders to the facilities management staff. 
  • Order and manage supplies; move equipment and manage inventory in storeroom.
  • Coordinate space and/or move management, including working with internal moving company to schedule individual or small group moves.
  • Successfully handle ad hoc special projects, such as: creating visitor packages, plan and execute logistics for events, assist with intern program execution, manage follow-up and completion of various administrative projects.
 
Top Required Skills:
  • Excel – Intermediate to Expert. Knowledgeable with Pulling reports in excel, Nice to have: Pivot tables and v-lookup experience
  • At least 3+ years of experience in Coordinating/Admin experience from a large firm. Does not have to be from Tech environment but must be fast paced and a larger company.
  • Previous experience interacting with researchers or stake holders (at a high level). Must have experience communicating a message in email effectively and efficiently. The emails this person will be using are already made up as templates. They will be speaking with tenured researchers and employees
Aditi Consulting LLC, an MBE Staffing and Consulting firm, have been recognized as Top Diversity Staffing firm 4 years in a row by Staffing Industry Analysts (SIA). Aditi is proud to be an Equal Opportunity Employer - all qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law. Your Right to Work – In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. To know more about what our employees and consultants have to say about us, visit our Glassdoor and YouTube Page

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