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HR Coordinator

Job Reference: 17-03473 Type: Contract

Location: San Mateo, CA, USA 94402
Duration: 4 Months

The People Operations Coordinator is responsible for day to day administration in Workday and People team systems, and serves as the first point of contact for employee inquiries for a designated client group regarding on-boarding, benefits, total rewards, Workday, Betterworks, people team policies and guidelines.
The People Operations Coordinator must provide superior internal and external customer service, produce quality work, and maintain an atmosphere of teamwork, collaboration, and continuous improvement.

 Who Will Love this Position?
• You're passionate and thrive in a fast paced and constantly changing environment
• Naturally curious. You're innovative, extremely creative, and constantly looking for ways to improve upon things.
• Self-driven. You have superior organizational skills, integrity and great follow through on tasks. You don't get overwhelmed easily. Competing tasks and requests? No problem!
• You're highly engaged as an HR professional who can understand and cultivate clients fun, agile and productive culture

What You Will Do:

New Hires & On-boarding
• Work cross functionally with recruiting, IT, WPS, payroll, and hiring managers to ensure the successful onboarding of new employees
• Communicate with new hires and managers about the new hire process
• Train new hires and current employees in current and new systems
• Participate in weekly onboarding events

General HR
• Responsible for People Team inbox - resolve routine HR problems and escalate as needed
• Respond to EDD and unemployment claims
• Prepare termination paperwork and work with Business Partners for successful off-boarding
• Handle verification of employment requests
• Management of vendor requests

 HRIS - Workday
• Conduct data entry for new hires
• Process employee status changes including org changes, manager changes, salary changes, transfers, promotions, terminations, and leave of absence
• 1st Tier Benefits administration – understand and review changes and entries
• Work with the HRIS Administrator to audit data, pull reports and load data
• Assist with internal audits to ensure compliance
• Be comfortable with data, running reports (some ad-hoc) will be a weekly task

Support and Coordination
• Coordinate and assist with company-wide People Operations programs and special projects
• Create Total Rewards team POs, submit invoices, and obtain contract approvals through Finance and Legal systems
• Manage confidential files and file room
• Order client Goods, cameras, accessories and other items as needed for new hires and team

• 2 years previous experience in a complex, fast paced environment
• Knowledge of HR practices and principles
• Essential technical skills: Excel, Word, PowerPoint. Prior experience working with a HRIS, Workday experience is required
• Ability to gracefully handle competing priorities simultaneously
• Maniacal attention to detail and proven ability to create simple, sustainable and organized processes
• Outstanding follow-through, self-directed and highly motivated with a strong sense of urgency
• Excellent communication skills and a professional demeanor with a high regard for confidentiality
• Excellent writing skills and ability to make updates and changes as needed
• Strong time management skills and ability to make judgment calls
• Work well in a highly collaborative environment and open to give and receive feedback
• Ability to handle sensitive information with discretion and maintain confidentiality
• Ability to establish strong relationships within all levels of an organization
Reports to Manager, People Operations


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