Systems Administrator Jobs

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Administrative Assistant II

Job Reference: 17-04466 Type: Contract

Duration: 6+ Months (Possibility of extension)
Location: Santa Clara, CA
 
Job Description:
The Administrative Assistant II ensures the efficient day to day operation of the office and/or supports the work of the Finance teams located in the Santa Clara office. Primary responsibilities include, but not limited to the following: provide day to day administrative support. The administrative assistant has knowledge of Word, Excel and PowerPoint as well as other internal systems. In addition, the administrative assistant is well versed in how the office equipment functions. (i.e. printer, copier, binding machine etc.).
 
General reception:

  • Sort incoming mail, faxes and courier deliveries for distribution
  • Answer general phone inquiries using a professional and courteous manner
  • Direct phone inquiries to the appropriate staff members
  • Greet clients/suppliers/visitors to the organization in a professional manner
  • Book conference rooms
 Office administration:
  • Provide day to day admin support to management/team and/or office
  • Has the ability to triage and prioritize tasks
  • Strong planning and organizational skills
  • Limited calendar management
  • Travel coordination for department managers
  • Arrange catering for internal and external meetings.
  • Creating, processing and reconciling expense reports and purchasing card.
  • Coordinate logistics for internal and external meetings
  • Make restaurant reservations
  • Liaison with recruiter to set up interviews
  • Business card entry into Outlook
 
Marketing/Events:
  • Provide onsite support the day(s) of event. Local travel may be required.
  • Coordinate with promotional vendors to design and create logo apparel and gifts.
 
Facilities:
  • Vendor management
  • Coordinate the maintenance of office equipment with EUS and/or Vendor
  • Liaison with facilities, office space planning, remodels, oversee seating assignments
 
Experience:
  • Prefer 2-5 years of related experience as an administrative professional
 
Education: Bachelors or equivalent experience
 
Aditi Consulting LLC, an MBE Staffing and Consulting firm, have been recognized as Top Diversity Staffing firm 4 years in a row by Staffing Industry Analysts (SIA). Aditi is proud to be an Equal Opportunity Employer - all qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law. Your Right to Work – In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. To know more about what our employees and consultants have to say about us, visit our Glassdoor and YouTube  Page
 

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Systems Administrator IV

Job Reference: 17-04422 Type: Contract

Job Responsibilities
Reporting to the Manager of Collaboration Infrastructure team, this position's primary responsibility is to help maintain and administer global web collaboration, visual communications and messaging infrastructure. In addition, this position will help drive new adoptions of new technology and implement Global IT Collaboration systems to ensure uptime and daily delivery of according to defined SLAs and domain security best practices. This position will require experience and working knowledge of a broad set of collaboration technologies including Microsoft Lync 2013, email platform including Exchange 2010, Video Systems/Endpoints (Polycom DMA/RMX, Cisco VCS, Crestron, ClearSea, Lifesize & Polycom VC Endpoints), Box/Cloud Solutions and MDM solutions. Operational portion of the role will require systems configuration and documentation, software installation and upgrades, technical support and troubleshooting, hardware builds and standards definition, new features implementation as well as assess systems utilization and performance tuning. A desired candidate will be able to define problems to solve in order to improve employee efficiency when using different set of collaboration tools: Employees should be able to easily contact, communicate, and collaborate across functional and geographic boundaries in an intuitive fashion regardless of the content or set of tools. Eliminate current friction points, influence diverse teams to deliver results.

This position will work with the various application teams to better understand application requirements related to collaboration and making recommendations and implementing support processes.
Help manage corporate audio/visual communication and collaboration environment in a 7x24x52 worldwide infrastructure with multiple physical sites.

Job Requirements
•    10+ years of experience with administration of Windows systems. In that time, demonstrable experience in the full spectrum of standard administrative tasks such as server builds, applying security best practices and the planning and execution of large scale deployments of new hardware and applications.
•    5+ years of Video Conferencing Infrastructure experience managing and deploying Polycom DMA/RMX or Cisco MCU/VCS.
•    5+ years of Microsoft Exchange 2010 experience in a multi-site deployment.
•    3+ years of Microsoft OCS/Lync experience in a clustered enterprise environment (minimum 10,000 active users) with mobile support experience such as Android and iPhone devices. Also with experience of Lync Enterprise Voice deployment.
•    3+ years of experience of mail relay servers such as Ironports.
•    3+ years of deploying and supporting web conferencing solutions (WebEx, Adobe Connect, Lync).
•    3+ years of LifeSize video conferencing codec support or similar full room visual communication technology and related support hardware to conduct video and audio conferences.
•    Deep understanding of collaboration protocols such as, TCP, UDP, SIP, POP, IMAP, MAPI, SCCP, QoS, H.323, G.711, H.264 and SVC.
•    Proven troubleshooting skills (escalation and Tier 3 support) and ability to understand complex relationships between components of multi-tiered and distributed mail systems.
•    Proficiency with troubleshooting Collaboration problems that flow through load balancers such as BigIP F5, Palo Alto firewalls and Cisco networking equipment.
•    Establish and follow policies and change procedures for infrastructure administration.
•    Establish and follow best practices for enterprise monitoring, troubleshooting and maintenance.
•    Provide 7x24x52 operational support and maintenance for the technical environment and associated sub-systems.
•    Work with key business users to understand the business requirements and potential collaboration solutions within the current architecture.
•    Proactively identify potential production issue and recommend and implement solutions
•    Work on daily ticket submittals to tier 3 from end users for support and resolution
•    Act as the escalation point for all lower level support issues and be able to perform support and follow through to resolution for local issues affecting the business.
•    Participate in projects driven from the Collaboration team lead and be a representative for the global Collaboration team for local support.
•    Assess and perform systems utilization and headroom reports to assist in troubleshooting and performance tuning.
•    Create and maintain detailed systems documentation and post to shares for team information sharing
•    Basic Qualifications
•    Experience in a user-focused technical-support Tier 3 environment.
•    Ability to perform 7x24 on-call duty on a rotational basis with other team members
•    Ability to communicate complex technical concepts clearly to peers and management
•    Ability to think logically and analyze application and business process requirements.
•    Exhibits leadership qualities and strong procedural and architectural documentation skills
•    Experience in a user-focused technical-support environment
•    Flexible, adaptable, and able to manage multiple tasks in a dynamic, high-pressure, fast-paced environment
•    Self-driven and be able to work independently with minimal supervision.

AWF Team Questions
Q1) Project/Assignment: Describe the project they will be working on? (If you’ve already described the assignment, perhaps add some selling points for working with the team that would be appealing for an incoming candidate)
•    In addition to operational responsibilities, the candidate will be responsible for projects related to making our server infrastructure more security compliant.

Q2) Top Requirements: What are the Top Three Skills needed to perform this role/job? (though skills/qualifications may already be mentioned, it always helps to narrow it down to the top non-negotiable skills that you’ll need to see in order to move a resume further in the process)
•    Microsoft Windows Systems administration
•    Microsoft Collaboration Apps administration such as Exchange, office 365, Polycom and Skype for Business.
•    Skype for Business in o365

Q3) Preferred/Ideal: Any preferred technical skills, business skills or soft skills that you might want to see in an IDEAL candidate that are not already mentioned?
•    Excellent Communication Skills – This candidate will be required to collaborate with internal team members, cross functional team members as well as customers.
•    Project Management Skills – This candidate will be assigned project deliverables and be expected to drive them to completion.

Q4) Day to Day: What would the typical work day look like for this contractor (what are they responsible for)?

Q5) Previous industry background/experience: Any technology companies or a particular industry background that you would like them to come from?
•    An corporate information technology background.

Aditi Consulting LLC, an MBE Staffing and Consulting firm, have been recognized as Top Diversity Staffing firm 4 years in a row by Staffing Industry Analysts (SIA). Aditi is proud to be an Equal Opportunity Employer - all qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law. Your Right to Work – In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. To know more about what our employees and consultants have to say about us, visit our Glassdoor and YouTube Page

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Administrative / Executive Assistant

Job Reference: 17-04367 Type: Contract

Job Title:   Administrative / Executive Assistant    
Contract Duration:  5+ months (extendable contact)        
Location:  Basking Ridge, NJ        
 
Job Description:
 
The Executive Assistant support role is key for the Business Operations team and required to:

•Provide executive support to the Director/Chief of Staff (COS) for Consumer Product Management and Business Operations
•Support the Consumer Product Management team by providing additional support for all key product deliverables, deadlines and functions in a fast paced corporate working environment

Executive Support:
•Prioritize, optimize and manage executive and administrative calendars and scheduling
•Manage end-to-end phone/email correspondence and follow up on all messages/voicemail
- Recognize business critical contacts and route appropriately for action based on urgency and business impact
•Master functional and technical knowledge of corporate processes and online support systems through PeopleSoft and SAP; systems are used for any/all ordering for business purposes
•Plan, coordinate and confirm all travel logistics for Director/COS accurately and efficiently
•Collect all receipts and process expense voucher reports timely
•Complete onboarding/offboarding support processes for all contractors and FTE employees
•Attend any necessary weekly meetings as assigned to take notes and to understand priority for the week, including arranging critical meetings
•Review with team upcoming meetings/conflicts to ensure proper coverage and pre-material is received
•Follow up and track project deadlines, special projects and deliverables for team
•Serve as cross functional POC liaison

Deliverables:
•Prepare weekly executive materials
- Build weekly (SVP, VP, Director/COS) staff meeting agendas/decks/materials
- Prepare and track Director/COS staff meeting action items for team
- Emphasis on diligent focus, attention to detail and accuracy
•Coordinate logistics and flawless set up and execution for all key executive events/meetings
- Manage reservation process and execute event (set up/break down, catering coordination, ordering etc.)
- i.e. Ops Reviews, Product Mondays, Monthly & Annual All Hands/Kickoffs, Annual BBQ
•Prepare agenda for biweekly Directs meeting
- Meetings discuss current challenges/achievements and leverage team knowledge/experience

Education:
Bachelor's Degree required (IAAP Certified Administrative Professional (CAP) certification/specialization a plus)
Candidate must have experience with Google G Suite

Experience:
•5+ years of previous experience serving an executive in a high level corporate environment
•Polished executive assistant with professional maturity
•Ability to professionally and respectfully interact with audiences at various levels within the organization and maintain a high level of confidentiality, as employee will be required to work with Senior Executives, Product Managers, Project Managers, HR and Finance Business Partners to perform this job
•Ability to successfully prioritize and provide accurate follow up on all issues and correspondence
•Advanced knowledge of Google Suite, as well as Microsoft Office product suite (particularly Excel, Outlook & PowerPoint, as well as Docs, Sheets and Slides)
•Excellent analytical, written, grammatical and verbal communication skills (e.g. for generating and editing memos, email correspondence, etc.)
•Must be extremely detail-oriented and possess strong prioritization and organizational skills
•Self-starter with strong sense of ownership and involvement is critical
•Proficiency with using SAP financial systems, WebEx, telepresence and/or video conference
•Strong data management/analytical skills with the ability to produce ad hoc reports upon request
•Ability to multi-task, establish priorities and meet tight deadlines
•Detail-oriented and organized; self-motivated, independent, proactive and patient
•Highly responsive, operating with a sense of urgency on deliverables; flexible and adaptable when working across multiple cross-functional teams
•Ability to think outside the box to offer solutions/recommendations and provide intuitive insight; strong conflict-resolution skills
•General knowledge of product development, project management and business intelligence/analytics software development processes a plus

Aditi Consulting LLC, an MBE Staffing and Consulting firm, have been recognized as Top Diversity Staffing firm 4 years in a row by Staffing Industry Analysts (SIA). Aditi is proud to be an Equal Opportunity Employer - all qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law. Your Right to Work – In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. To know more about what our employees and consultants have to say about us, visit our Glassdoor and YouTube Page
 

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Systems Administrator Lead

Job Reference: 17-04332 Type:
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Virtualization Administrator

Job Reference: 17-04279 Type:
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PC Technician 2

Job Reference: 17-04251 Type:
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Software Engineer 5

Job Reference: 17-04250 Type:
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Sr. Linux Administrator

Job Reference: 17-04230 Type:
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Sr. Linux Administrator (Sausalito, CA)

Job Reference: 17-04229 Type:
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PC Technician 2

Job Reference: 17-04228 Type: