Job Description
  • Responsible for the operation of daily office functions and duties, including active and autonomous administrative support to the Manager. May perform and / or administer some special projects in collaboration with various staff members.
  • Managing calendar and e-mails for the Manager on their behalf.
  • Monitoring actions and manage reminders
  • Arranging meetings for Managers including co-ordination of Team Meetings and larger external events.
  • Co-ordination of travel arrangements, including organizational preparation and follow up like booking of travel expenses for the manager
  • Booking meeting rooms / venues for the team.
  • Managing Workflows and monitoring items like vacation requests, purchase orders, internal orders, distribution lists, etc.
  • Preparation and follow up of meetings including taking meeting minutes and keeping action item trackers up to date.
  • Manage shared drives and Microsoft Team sites
  • Admin support for new starters into the team to include ordering of equipment and monitoring induction.
  • Central contact and all other ad-hoc support as needed by Manager and his/her team.
  • Resolving simple issues with limited guidance
  • Proactive and able to identify issues and raise them appropriately to the manager
  • Managing controlling and reporting activities on behalf of manager, e.g. creation, staffing and reporting on internal orders, reporting on cost centres and profit centres, creation and maintenance of C-Users
  • Monitoring actuals and budgets through Microsoft tools.

Skills Highlights:
  • Great Learning Skills
  • Manage email, calendars, travel and expense reporting for one senior level executive
  • SAP Concurr is a plus
  • Extensive MS Office and SharePoint experience
  • SAP Collaboration tools is a plus
  • Excellent communication skills
  • Open for Recent Grad or Associates Degree
  • Open for Remote opportunity

Work experience:
  • At least 5 years of experience as administrative assistant or comparable experience

Education and qualification / skills and competencies:
  • English: Level 3: Fluent
  • Extensive Experience with Microsoft Outlook, Word, Excel, PowerPoint, and Skype for Business.
  • Experience with Microsoft SharePoint is desirable.
  • Experience with SAP Concur for travel booking and expenses is desirable